Reporting

Each main project approved by the Northern Periphery Programme must submit regular progress reports. The Lead Partner is responsible for gathering information from the other project partners, and for composing and sending the progress report and payment claims. These should be sent every 6 months to the Joint Programme Secretariat.

The reporting periods are; January to June and July to December
The progress reports should be drawn up in July for the first 6 months of the project (January to June) and be sent to the Secretariat by no later than 31st August.
In January, the progress report should be drawn up for the last 6 months of the previous year (July to December) and be sent to the Secretariat by no later than 28th February.

The progress report should describe the activities carried out during that period and should contain an update on progress towards project targets, as well as an outline of the finances for each reporting period. Progress reports should be submitted in conjunction with an application for payment.

Changes and variations in the project’s schedule, financing, allocation of costs and other essential changes have to be reported to the Northern Periphery Programme Secretariat without delay and in writing.

Payments

Payments to projects are made through interim payments and payments of the final balance. These payments are related to eligible expenditure actually paid out by the Lead Partner or other project partners. National co-financing should be paid out before the NPP funding can be claimed.

Applications for payments are sent directly to the Paying Authority. The Application for payment should be supported by financial activities detailed in the financial reporting package, which consists of Timesheets, Entries, Summary of Exchange Rates, Monitoring Tables of Budget Commitments, Financial Reporting Summary and an annual Auditor’s statement.

Payments will be issued to the Lead Partner of the project, who then allocates the payment to the other partners involved in the project. Payment of the last 20% of the grant takes place when the final report and final application for payment have been approved by the NPP Secretariat and the Managing and Paying Authority.

Commission Regulation (EC) no 448/2004 regulates the eligibility of costs, in relation to activities financed by the European Regional Development Fund, and copies can be found in the download library of the NPP website.

Further information on reporting requirements can be found in the Practical Guide for Project Management.

European Union

Cross Programme Initiatives